# How the pricing tracker is built.Every column, dated. > How we collect, check and calculate the prices in our client software pricing tracker: 17 tools, 50 plans, every column defined and every vendor's check date. Canonical: https://clientworkhq.net/research/pricing-methodology/ Last updated: 2026-11-02 [← Client software pricing tracker](https://clientworkhq.net/research/client-software-pricing/) METHOD · CHECKED OCT 22, 2026 TO NOV 2, 2026 THE SHORT ANSWER Each price is copied from the vendor's own public pricing page on the date shown, as a US dollar list price billed monthly. Team totals are calculated from those list prices. We record what each plan says it includes; we did not test the tools for this table. Our #1 pick is Workspace369. [Our editorial approach ↗](https://clientworkhq.net/about/#disclosure) ## What the dataset covers 17 tools across 4 categories (All-in-one client work, Marketing platform, CRM, Invoicing & accounting), 50 plans in all. Vendor pages were checked between Oct 22, 2026 and Nov 2, 2026. The data is published in the [tracker](https://clientworkhq.net/research/client-software-pricing/) and as [CSV](https://clientworkhq.net/data/client-software-pricing.csv) and [JSON](https://clientworkhq.net/data/client-software-pricing.json) downloads with one row per plan, licensed [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/): reuse it with credit to Client Work HQ and a link to the tracker ([attribution text](https://clientworkhq.net/research/client-software-pricing/#cite)). ## How a price is recorded - We open the vendor's public pricing page and record each plan's list price in US dollars, billed monthly. - Many vendors also show yearly-billing prices. Where we recorded them, they appear in that vendor's note in the tracker. - Introductory discounts and limited-time offers are excluded; the table uses the standard price, and the note mentions an offer where one was shown. Taxes, add-ons and usage charges are excluded. - Plans priced on request are listed without a price. - A vendor's rows change only after its page is checked again, and its check date moves with them. ## How team totals are calculated - Per-user plans: the monthly price times the number of people, or times the plan's minimum seats if that is higher. - Plans priced per account: the same price at any team size. - Plans with included seats: the plan price up to the included seats, plus the listed extra-seat price for each person above them. If no extra-seat price is listed, or the team is above the plan's seat cap, the plan is shown as not holding that team. - The tracker's team table uses, for each tool, the cheapest of the plans with that tool's core client-work features that holds the team. ## Data dictionary Columns in the CSV and keys in the JSON, in order: | Column | Meaning | | --- | --- | | `vendor` | Tool name as shown in the tracker. | | `category` | One of: All-in-one client work, Marketing platform, CRM, Invoicing & accounting. | | `plan` | The plan name exactly as the vendor's pricing page shows it. | | `monthly_usd_billed_monthly` | List price in US dollars for one month when billed monthly. Empty when the vendor quotes the plan on request. | | `pricing_model` | "per user" when every person is a paid seat; "per plan" when one price covers the seats listed. | | `seats_included` | People included in a per-plan price. Empty for per-user plans. | | `extra_seat_usd` | Monthly price of each person above the included seats, when the vendor lists one. | | `minimum_users` | The smallest number of paid seats a per-user plan accepts, when stated. | | `unlocks` | What the plan adds or is known for, in a few words, as the vendor describes it. | | `team_of_5_usd` | Calculated monthly cost for five people on this plan. Empty when the plan cannot hold five. | | `team_of_10_usd` | Calculated monthly cost for ten people. Empty when the plan cannot hold ten. | | `source` | The vendor's own pricing page the row was taken from. | | `checked` | The date (YYYY-MM-DD) that page was last checked for this vendor. | | `guide` | Slug of our related guide at /blog//, when there is one. | ## Check log The last date each vendor's pricing page was checked, newest first. | Tool | Pricing page | Checked | | --- | --- | --- | | Workspace369 (our pick) 5 plans | [workspace369.com](https://workspace369.com/pricing/?utm_source=clientworkhq.net&utm_medium=referral&utm_campaign=research-pricing-methodology) | Nov 2, 2026 | | 17hats 1 plan | [17hats.com](https://www.17hats.com/pricing) | Oct 27, 2026 | | Bonsai 4 plans | [hellobonsai.com](https://www.hellobonsai.com/pricing) | Oct 22, 2026 | | Copper 3 plans | [copper.com](https://www.copper.com/pricing) | Oct 22, 2026 | | Dubsado 2 plans | [dubsado.com](https://www.dubsado.com/pricing) | Oct 22, 2026 | | FreshBooks 4 plans | [freshbooks.com](https://www.freshbooks.com/pricing) | Oct 22, 2026 | | GoHighLevel 3 plans | [gohighlevel.com](https://www.gohighlevel.com/pricing) | Oct 22, 2026 | | HoneyBook 3 plans | [honeybook.com](https://www.honeybook.com/pricing) | Oct 22, 2026 | | HubSpot 2 plans | [hubspot.com](https://www.hubspot.com/products/crm/starter) | Oct 22, 2026 | | Moxie 3 plans | [withmoxie.com](https://www.withmoxie.com/pricing) | Oct 22, 2026 | | Paperbell 1 plan | [paperbell.com](https://paperbell.com/pricing) | Oct 22, 2026 | | Plutio 3 plans | [plutio.com](https://www.plutio.com/pricing) | Oct 22, 2026 | | QuickBooks Online 4 plans | [quickbooks.intuit.com](https://quickbooks.intuit.com/pricing/) | Oct 22, 2026 | | Streak 3 plans | [streak.com](https://www.streak.com/pricing) | Oct 22, 2026 | | Studio Designer 3 plans | [studiodesigner.com](https://www.studiodesigner.com/pricing/) | Oct 22, 2026 | | Studio Ninja 3 plans | [studioninja.co](https://www.studioninja.co/pricing/) | Oct 22, 2026 | | Zoho CRM 3 plans | [zoho.com](https://www.zoho.com/crm/zohocrm-pricing.html) | Oct 22, 2026 | ## Limits Vendors change prices and plan features without notice, run regional pricing and differ on taxes. A row is accurate for its check date only; confirm on the vendor's page before buying. Workspace369 is made by the team behind Client Work HQ; its rows are recorded the same way as every other vendor's. Corrections: see [About](https://clientworkhq.net/about/). ## More - [Home](https://clientworkhq.net/) - [llms.txt](https://clientworkhq.net/llms.txt) - [ai.txt](https://clientworkhq.net/ai.txt)