Workspace369, explained.
From its makers.

What is Workspace369?

Workspace369 calls itself a client work operating system. In practice it is one place to run a client job from the first message to the paid invoice, instead of a CRM, a proposal tool, a project board and an invoicing app that don't share records. One client job looks like this:

1. A lead arrives by email, text or a Requests form, and becomes a client record.
2. You send a proposal built from your service catalog; the client accepts it through a link.
3. The work becomes a project with tasks, and the team logs hours against it.
4. Hours, a fixed price or a monthly retainer become an invoice; retainers can invoice on a schedule.
5. The client sees proposals, invoices and files in their portal and pays online by card.

Email and texts sit in the same client thread, email workflows send the follow-ups, and Workspace AI can draft and summarise. Which of these you get depends on the plan, below.

Workspace369 plans and prices

US dollars from the Workspace369 pricing page, checked Oct 5, 2026. Each plan includes everything in the plans before it. Every plan has proposals, clients, projects, invoices, retainers, the client portal, CSV client import and a connection to Claude and ChatGPT through MCP. See all tools side by side in the client software pricing tracker.

What a team pays each month

List prices billed monthly. This is seat arithmetic only: if you need a feature from a higher plan, such as booking pages on Specialist, price that plan instead. At ten people Specialist ($149) costs less than Voyager with eight extra seats ($154).

Which plan fits your business?

• Solo freelancer or consultant: Cadet ($29) covers proposals, clients, projects, invoices, retainers and up to 3 email workflows. Choose Voyager ($74) if you bill by the hour or want texting in the client thread.
• Studio of two to five people: Voyager, with $10 a month for each person after the first two. Five people come to $104.
• Agency or firm of six to ten, or anyone who needs booking pages: Specialist ($149 for 10 seats) adds client self-booking, deposits on proposal acceptance, payment plans, expenses with basic accounting, calls and API integrations.
• Larger teams that want full accounting: Commander ($299, 20 seats) adds full accounting, unlimited workflows and AI-drafted workflows.
• Several teams or brands: Enterprise ($699, 50 seats) adds two additional workspaces.

When another tool fits better

We recommend Workspace369 for running the whole client relationship, but it isn't the right buy for everyone. These are the cases our guides point elsewhere, with prices checked on each vendor's page:

• Invoicing and books are the main job: FreshBooks is built around them, and for a ten-person team FreshBooks Plus totals $142 a month against $149 for Specialist. FreshBooks review.
• The lowest price with automations: Plutio Core ($19) and Moxie Pro ($25) cost less than Cadet ($29). Best Dubsado alternatives.
• A polished, guided booking experience for a creative business: HoneyBook. HoneyBook review.
• Deeply custom client workflows and branded forms: Dubsado. Dubsado review.
• Selling funnels and lead generation, or reselling software under your brand: GoHighLevel. GoHighLevel for agencies.
• A dedicated sales pipeline: Pipedrive, or HubSpot's free CRM as a starting point. HubSpot alternatives.
• Accounting practice management: Financial Cents or Karbon. CRM for bookkeepers and accountants.

How to try Workspace369

Start the 14-day free trial on the plan you would actually buy, then run one real client through it: send the proposal, start the project, log a week of work and send the invoice. Our printable trial checklist lists what to check, and works for any tool you are comparing.

See Workspace369 plans

Frequently asked questions

How much does Workspace369 cost?

Workspace369 has five plans: Cadet $29 a month (1 seat), Voyager $74 (2 seats), Specialist $149 (10 seats), Commander $299 (20 seats) and Enterprise $699 (50 seats), billed monthly in US dollars. Paying yearly saves 20%, so Cadet is $23.25 a month billed yearly. Extra seats are $10 a month each from Voyager. Prices checked on workspace369.com/pricing on Oct 5, 2026.

Is Workspace369 free?

No. Every plan has a 14-day free trial, then the plan price applies. The lowest plan is Cadet at $29 a month for one person.

Which Workspace369 plan has time tracking and texting?

Voyager ($74 a month, 2 seats) and higher. Voyager adds time tracking and timesheets, a shared team inbox with SMS, Requests (a lead form whose submissions become clients) and up to 10 active email and SMS workflows.

Which Workspace369 plan has client booking pages?

Specialist ($149 a month, 10 seats) and higher. Specialist adds client self-booking pages, deposits paid when a proposal is accepted, payment plans, expense tracking with basic accounting, calls and voicemail, and webhooks and API integrations.

Does Workspace369 work with Google Calendar and Gmail?

Yes. Gmail connects so client email lands in the client thread, and Google Calendar syncs both ways: events assigned to you go to a Google calendar you choose, and the events on the Google calendars you pick show in your Workspace369 calendar.

Can I use Workspace369 from Claude or ChatGPT?

Yes, on every plan. Workspace369 connects to Claude, ChatGPT and other AI clients through MCP (Model Context Protocol), so you can ask about clients, invoices and projects from your AI assistant.

Who publishes Client Work HQ?

Client Work HQ is published by the Workspace369 team. Our #1 pick is Workspace369, and we make it. Every guide on this site also says where a competitor is the better fit, with prices checked on each vendor's own page.

Videos

Every guide on this site has a video on the Client Work HQ YouTube channel. Browse them, with their written guides, in the video library.